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Frequently Asked Questions on Civil Registration



Type of certifications obtainable from the OCRG

Various certifications can be obtained from the OCRG. These include, among others, certifications for:
  • Birth
  • Death
  • Marriage
  • Adoption
  • Legitimation
  • Dissolution of Marriage
  • Record of No Marriage
There are also other types of civil registry document certifications available from the OCRG.

How to obtain certifications

In Person  
Applications made in person or by a representative will be received at the East Avenue office located at:
    National Statistics Office
    East Avenue (in front of SSS)
    Quezon City
Documents* applied at the East Avenue office will be released at the EDSA office located at:
    National Statistics Office
    EDSA corner Times St.
    West Triangle, Quezon City 1104
Vicinity map for the application and releasing areas:
http://www.census.gov.ph/data/civilreg/crd_transfer.html
*NOTE:  Results of authentication requests are issued at the East Avenue office. 


By Postal Service
System
Please address all communications to:
    The Civil Registrar General  
    National Statistics Office  
    P.O. Box 779, Manila  
    Philippines
Through the web Visit the e-Census website at http://www.e-census.com.ph/.

Information to be provided

The interested party shall provide the following information to facilitate verification and issuance of certification.
Birth
  1. Complete name of the child (first, middle, last)
  2. Complete name of the father
  3. Complete maiden name of the mother
  4. Date of birth (month, day, year)
  5. Place of birth (city/municipality, province)
  6. Whether or not registered late. 
    If registered late, please state the year when it was registered.
  7. Complete name and address of the requesting party
  8. Relationship to the child
  9. Number of copies needed
  10. Purpose of the certification
NOTE: ISSUANCE OF CERTIFICATION OF BIRTH IS SUBJECT TO THE CONFIDENTIALITY CLAUSE OF ARTICLE 7 OF THE CHILD AND YOUTH WELFARE CODE WHICH PROVIDES: 

Art. 7. Non-disclosure of birth records. – The records of a person’s birth shall be kept strictly confidential and no information relating thereto shall be issued except on the request of any of the following:

  1. The person himself, or any person authorized by him;
  2. His spouse, his parent or parents, his direct descendants, or the guardian or institution legally incharge of him, if he is a minor;
  3. The court or proper public official whenever absolutely necessary in administrative, judicial or other official proceedings to determine the identity of the child’s parents or other circumstances surrounding his birth; and
  4. In case of the person’s death, the nearest of kin.

Any person violating the prohibition shall suffer the penalty of imprisonment of at least two months or a fine in an amount not exceeding five hundred pesos, or both, in the discretion of the court.

Legitimation
  1. Complete name of the child
  2. Complete name of the father
  3. Complete name of the mother
  4. Date of birth
  5. Place of birth
  6. Date of marriage of parents
  7. Place of marriage of parents
  8. Date when the affidavit of legitimation was executed
  9. Date when the affidavit of legitimation was registered
  10. Complete name and address of the requesting party
  11. Number of copies needed
  12. Purpose for the certification
Dissolution of Marriage
  1. Complete name of the husband
  2. Complete maiden name of the wife
  3. Date of marriage
  4. Place of marriage
  5. Name of the court and the judge that issued the decree dissolving the marriage or declaring marriage void
  6. Address of the court
  7. Date when the decision was issued
  8. Date when the decision became final and executory
  9. Date when the decision was recorded in the civil register
  10. Complete name and address of the requesting party
  11. Purpose for the certification
No Record of Marriage
  1. Complete name of the person
  2. Complete name of the father
  3. Complete maiden name of the mother
  4. Date of birth
  5. Place of birth
  6. Complete name and address of the requesting party
  7. Number or copies needed
  8. Purpose for the certification
Others

For certifications other than those described in this page, please specify the nature or contents of the certification.

Payment Details
  • Refer to the posted fees for the payment details of applications received at the East Avenue Office. The amount is to be paid to the collecting officers.
  • The fee for applications received from the post and whose results will be delivered via postal mail to any part of the Philippines is PhP 50.00 per copy. The amount is to be remitted by means of check or postal money order payable to the NATIONAL STATISTICS OFFICE.
  • Refer to http://www.e-census.com.ph/ for the payment details of documents requested through the e-Census and to be delivered to a local address.
  • All requests for documents that will be delivered to an address outside of the Philippines, whether applied through the postal service or the e-Census, are charged US$15 per copy. The total amount for the request should be remitted by means of telegraphic transfer. The amount already covers the mailing charges.

Processing Period

  • Processing period normally takes about 14 working days.
  • Requests made through conventional postal service system are processed upon the receipt of payment. Since delivery of the document(s) is by conventional mail, the documents may reach the recipient several days after the processing period.
  • However, for the Certificate of No Marriage Record, the minimum processing period is approximately 20 working days counted from the date of receipt of the application. The period could be longer if the surname of the subject person is common such as Aquino, Ferrer, Cruz, De Guzman, and others.